Job Applicant Privacy Notice
Dear Job Applicant,
The Data Controller, Sudesan Cleaning Products and Packaging Industry and Trade Inc., may hereinafter
be referred to as the “Company” or “Sudesan Cleaning Products.” We would like to explain to you how and for what
purposes we will process your personal data. We will process the personal data listed below in accordance with the law and the principles of good faith, ensuring that the personal data you share remains accurate and up-to-date; for specific, explicit, and lawful purposes; in a manner that is relevant, limited, and proportionate to the purpose for which they are processed; and by retaining them for the period prescribed by applicable legislation or as long as necessary for the purpose for which they are processed.
What Personal Data Do We Process?
The personal data you will share with us is listed below. The categories and details of your personal data are as follows:
Identity Data: First name, last name, Turkish Republic Identification Number (TCKN), date of birth, place of birth, gender, marital status, nationality.
Contact Data: Phone number, full address, email address.
Educational Data: Educational background, diploma information, certificates, foreign language proficiency, other educational qualifications, personal skills, seminars attended, courses completed, computer and software proficiency, etc.
Special Categories of Personal Data: Association/foundation memberships disclosed in your self-prepared CV, disability status, blood type, smoking habits, and certain health-related information.
Work Experience: Employment history, professional experience, job titles, employment status, etc.
Visual and Audiovisual Data: Photographs, videos, and camera recordings of an identifiable individual.
Other Personal Data Processed: Hobbies, salary information or expectations, skills, military service status, reference information, including the reference person’s full name, job title, workplace, and phone number, as well as any presentation files attached to the CV in PDF, PowerPoint, Word, Excel, or similar formats.
How and Why Do We Collect Your Personal Data?
Within the scope of the intended legal relationship between you and the Organization, we collect your personal data that is necessary for the establishment of an employment contract, including data requested from you, provided directly by you during your application, or voluntarily disclosed in other documents.
Such personal data is collected through verbal, physical, or electronic means of communication. Where you provide references, we may also obtain information from these individuals or from representatives of your previous employers based on the Organization’s legitimate interests. Additionally, personal data may be collected through emails received by the Organization’s employees and through human resources consultancy firms.
We collect your personal data shared with private employment agencies and professional networking platforms when you apply for a job through these platforms or in accordance with your preferences regarding the sharing of information you have published on these platforms with third parties. We also collect personal data through forms completed on websites, as such processing is necessary for the establishment of an employment contract.
To ensure the security of the Organization and your safety while on its premises, we collect your visual data through surveillance cameras installed within the Organization.
We collect and process your personal data automatically through digital and electronic systems, as well as through printed documents, such as resumes (CVs).
What Are the Purposes of Processing Your Personal Data?
Your personal data, as specified above, is processed for the following purposes, as it is necessary for the conclusion of an employment contract within the framework of the legal relationship established between the Organization and the Job Applicant:
- Hiring new employees, reviewing candidates, and selecting the candidate to be hired
- Verification of your data and information with the references listed on your resume
- To verify how well you match the position you are applying for and to record your resume information for future reference
- Ensuring occupational health and safety
- Ensuring secure entry and exit to the corporate headquarters and the factory
- Handling reception duties and keeping the Human Resources and Training Department informed
Your personal data will be retained for the maximum period specified in the relevant legislation or necessary for the purpose for which it is processed, and in any case, for the duration of the statutory limitation periods.
What Is Sensitive Personal Data? About Your Special Category Personal Data
Special Categories of Personal Data: Information relating to an individual’s race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and clothing, membership in associations, foundations or trade unions, health, sex life, criminal convictions and security measures, as well as biometric and genetic data.
The information you share with us in your resume (CV) may include special categories of personal data. Under the Turkish Personal Data Protection Law (KVKK), information relating to your race, ethnic origin, political opinions, philosophical beliefs, religion, sect or other beliefs, appearance and clothing, membership in associations, foundations or trade unions, health, marital status, sex life (including references to female, male, etc.), criminal convictions, security measures imposed on you, and biometric and genetic data is considered special categories of personal data.
You have the right not to disclose your special categories of personal data unless you choose to do so voluntarily.
The personal data you voluntarily provide may be processed by different departments within the Organization, in accordance with their respective functions, for the purpose of evaluating your job application and resume.
If you have been recommended for a position, your information may be shared with the individuals listed as references to verify the information provided. Your personal data may also be shared between relevant departments to enable department managers to conduct interviews with job applicants.
Your personal data is processed for the purposes stated above.
Within the applicable legal framework, your special categories of personal data may be shared with our legal representatives for the purpose of exercising our right of defense and with the courts upon request.
Is Your Personal Data Shared with Third Parties Within the Country?
The Organization, acting as the Data Controller, may contact the references provided by job applicants when necessary to verify the personal data processed during the recruitment process. The purpose of this practice is to confirm the accuracy of the information provided in applicants’ resumes, assess their suitability and qualifications for the position, and establish a productive working environment.
Upon request, your personal data may be transferred to legally authorized law enforcement authorities, other competent public institutions, and courts in accordance with our legal obligations.
Video recordings captured by surveillance cameras installed on the Organization’s premises are processed for the purposes of personal safety, occupational safety, and occupational health.
Your personal data is not transferred abroad.
How Long Is Your Personal Data Stored?
Your personal data and special categories of personal data will be retained for the periods specified in the applicable legislation or for as long as necessary to fulfill the purposes for which they were processed, and in all cases, in accordance with the applicable statutory limitation periods.
Personal data whose retention period has expired will be securely destroyed. The methods of destruction are defined in our established KVKK Personal Data Security Management System.
The resumes (CVs) of job applicants who are not hired will be destroyed after six months.
What Are the Legal Grounds for the Processing of Your Personal Data and What Are Your Rights? Your personal data includes documents you submit directly during the job application process (resume, cover letter, reference information, certificates, etc.), emails, online job application platforms, and career
Your personal data is collected through recruitment portals (e.g., Kariyer.net, İŞKUR, LinkedIn, etc.), application forms on the company’s website, interview processes, written or verbal communication channels, and, where necessary, reference checks, by automated or partially automated means.
Pursuant to Article 11 of the Personal Data Protection Law No. 6698, you may submit the following requests regarding your personal data by applying to us in person, provided that you verify your identity:
- To find out whether personal data concerning them is being processed,
- To request information regarding the processing of personal data,
- The right to learn the purpose of the processing of personal data and whether it is being used in accordance with that purpose,
- The right to know which third parties, whether domestic or international, personal data is transferred to,
- In the event that personal data has been processed incompletely or incorrectly, the right to request that such data be corrected and, in this context, to request that the third parties to whom the personal data has been disclosed be notified of the action taken,
- Although personal data has been processed in accordance with the provisions of this Law and other relevant laws, the right to request the erasure or destruction of personal data if the grounds for its processing no longer exist, and to request that third parties to whom the personal data has been transferred be notified of the action taken in this regard,
- An individual has the right to object to a decision made solely through the automated processing of their personal data that adversely affects them, and to request compensation for damages suffered as a result of the unlawful processing of their personal data.
If you are not hired, your personal data will be deleted after 6 months.
Communication with the Data Subject Regarding the Scope of Personal Data Protection Law No. 6698
Requests regarding the exercise of these rights may be submitted by data subjects and relevant individuals using the methods specified in the legislation on the Processing and Protection of Personal Data under Law No. 6698, available at www.sudesan.com. The Institution will review the relevant individuals’ requests and resolve them within 30 days. As a relevant individual, you may submit your requests related to Law No. 6698 via the Data Subject Request Form.
For any questions or comments regarding the use of personal data under Law No. 6698, you may contact us through our Data Protection Authority (KVKK) page or using the contact information provided below. With the explanations provided above, we have informed you and fulfilled our obligation to provide information. You may submit requests regarding the deletion, updating, anonymization, or destruction of your personal data, as well as any other legal requests related to your personal data, through the Data Subject Request Form. As the data subject, you will receive a response within the shortest possible time, no later than thirty (30) days, or within the legally prescribed timeframes, in accordance with Law No. 6698 on the Protection of Personal Data.
The Identity and Physical Address of the Data Controller to Whom You Will Submit Your Request
Data Controller: Sudesan Temizlik Ürünleri ve Ambalaj Sanayi Ticaret A.Ş.
Our Address: Cihangir Neighborhood, Petrol Ofisi Avenue, Şehit Komando Onbaşı Uğur Hancı Street, No: 5, Avcılar / Istanbul, Türkiye
E-Mail: kvkk@sudesan.com
KEP: sudesantemizlik@hs01.kep.tr
Contact Link: www.sudesan.com